General Assembly March 2013

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General Assembly March 2013
General Assembly March 213
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Type of Event: Event
From: 2013/03/16 18:00
Till: 2013/03/16 20:00
Recurring: no
Organizer: syn2cat
Cost: 0 EUR0 $
0 £
0 CHF
Mandatory registration:


Attendees: Sid, Gunstick, Muling, Steve, Sim0n, Tatianasan, Nick17, Kwisatz, Stereo, Destructive, serialc, Trefex, Trollchen, Kabel, rafiot, Mullebutz
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Contact Person(s): Gunstick (mail)
Keywords:
Location
Where: Hackerspace, Strassen (11, rue du Cimetière, L-8018 Strassen, Luxembourg)
Map:
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QrCode: QR-cbc03fea762e89ecf6f35be1a5d0d134.png
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Alternate picture: None
Announce globally: no
It's just half a year since the extraordinary general assembly and here we go again for an new regular General Assembly (GA).



Contents

[edit] Introduction

The date was proposed on Bootstrap_2013-01 and mentioned in mails the 21st January and 14th February. The official invitation will be sent out soon. A preliminary agenda was formulated by office on the meeting of 9th February.

[edit] Preparations

Some items need to be done before the assembly

  • audit of accounts (16/02/2013) DONE
  • prepare voting sheets and result sheets
  • before opening assembly verify quorum (50%)
  • candidates have to do their candidature before start of GA
  • secure a room

[edit] Agenda

this can be modified until 1st march 2013

  • decide on voting board
  • approve agenda
  • activity report 2012
  • Presentation of 2012's receipts and expenditures
  • Discharge of the treasurer by our auditors
  • discharge of office
  • Presentation of new activities 2013
  • Election of a new administrative council
  • Election of a new treasurer
  • Election of president and vice president
  • Call for two financial auditors for 2013

[edit] Candidates

To be candidate, you have to send an email to office@hackerspace.lu indicating if you want to be President, Vice-President, Treasurer or office member.

who post email date
Gunstick President Tue, 26 Feb 2013 20:11:40 +0100
sid Treasurer Tue, 26 Feb 2013 21:56:55 +0100
Stereo Vice President Wed, 27 Feb 2013 15:22:13 +0100

[edit] Vote delegations

Remember: do not announce delegations to people already listed below: they either are not coming or already have a delegation. First ask personally the delegate if s/he accepts.
Your proxy must bring a valid proof of delegation to the GA or you have to send a PGP signed email to office@hackerspace.lu

member's pseudo vote delegated to verified via
thierry kwisatz signed piece of paper (the office has this, muling, sid and gunstick saw it!)
Kenn Stereo signed piece of paper with funky signature
Bartek Gunstick PGP signed email


Thus members (virtually) present: 22

[edit] Minutes

Meeting started at 18:00

  • 16 members present, with 3 additonal members by proxy
  • 3 members arrived late
  • Total of 22 voting members
  • discussed what members can vote
    • all members in good standing (paid fee/dues)
    • regardless of full member status (after 3 months etc...)

Agenda was presented

[edit] Past activity over last year

Activity report as PDF

  • new statutes
  • open office mailing list
  • new funding and aquisitions
    • Beamer/Projector
    • Ultimaker
    • etc
  • 3 council meetings
  • Made requests to commune (larger space), turned down
  • Participated at receptions and meetings organized by commune

[edit] Problems

  • some council members left after 2 months
  • Need to better educate members regarding keeping the space clean
  • Too much mail on private email list
  • Too many tasks for council/office members
  • Some stalled abandomed projects - need to determine what to do with these

[edit] Great stuff

  • Participated in many events
  • Ran many workshops
  • Happy and productive hackerspace with few rules needing to be enforced

[edit] Treasury Report

Treasurer's report as PDF 1)

  • Treasurer quit. New treasurer came in.
  • Change bank account type to ethical funds
  • Treasurer excused himself from council/office due to unspecified disagreement, continued on treasurer role

2)

  • Finance was been run with intent to increase transparency.
  • New wiki keeps public state of finances.
  • Tool allows export of finances to wiki

3)

  • Overview of budget 2012
  • We spent and received a lot of money from events (14k)
  • Bought more equipment than in the past (5k)
  • Food and drink within the space are very profitable (~3k profit)
  • Membership gives 4k, and member donations ~1k
  • Haxogreen was rather profitable with a net income of 4k

4)

  • Treasury external review by Arnauld and Guy
    • - a few missing bills, minor irregularities, missing bank statements
  • Savings account currently has ~14k

[edit] Vote for discharge of Council members

Discharge of treasurer

  • Hand vote, unanimously in favour

Discharge of office/council

  • Hand vote, unanimously in favour

[edit] Future of Syn2cat HS

Future report as PDF

  • Our comitment: you judge!
  • Engagement for the association
  • Neutrality
  • Get help from those who know
  • Opinion gathering

Expectations from you

  • It's your place, you make it awesome

Do-ocracy

  • actions, not words
  • follow rules (there's only a few)
  • make up rules as we go along
  • respect each others and space

Make the HS a better place

  • Give workshops
  • Hack stuff
  • Invite friends
  • Spread the word
  • Clean up after yourself

[edit] Plan for 2013

Elect a new council/office for the next 12 months

Activities

  • hack.lu
  • foire d'etudiants
  • strosse wibbelt
  • Christmas market
  • Science festival (FNR) received ~2k euro grant

Infrastructure

  • New wall in social room
  • New storage shelves

Projects by members

  • Hacker jeopardy
  • New openduino, version 2
  • Model airplane workshop

(your project here...)

[edit] New council vote and election

Council has requirement of 3 members and maximum of 10. Five/5 candidates presented themselves for council

Secret ballot vote for council

  • while filling out ballots members presented themselves
  • Voters could select all five candidates
  • collected ballots
  • two members, not candidates, summed ballots

Results:

gunstick muling nick17 sid stereo
16 19 16 15 17
  • 1 blank ballot
  • All candidates elected to council/office

Hand vote for treasurer position (sid)

  • Unanimous, except or sid who abstains

Secret ballot vote for president and vice president

  • again members can vote for all members as there is only one candidate for each position
  • Results:
gunstick stereo
17 15
  • 3 blank ballots
  • All candidates elected to desired positions

[edit] Selection of auditors for 2013

Trollchen and mullebutz volunteered Hand vote on auditors - unanimously in favour.

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